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8 Recruitment Strategies to Reduce Time to Hire

  • By basitahmaddar
  • December 13, 2023
  • 5 mins read
Recruitment strategies to reduce time to hire
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    Surprising as it may be, a mere 30% of companies succeed in filling a job position within a swift 30-day timeframe. The majority, a substantial 70%, grapple with a more prolonged process, spanning anywhere from 1 to 4 months. Navigating the intricate hiring landscape proves to be a formidable task in any labor market. Human resources professionals face mounting pressure to showcase Return on Investment (ROI) in an environment that is not just fast-paced but fiercely competitive. In this article, we’re here to assist you in leveling up and improving your recruitment process. We will present you with the best recruitment strategies to reduce time to hire.

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    Recruitment strategies to reduce time to hire

    The time it takes to hire varies significantly among industries, showcasing metrics ranging from as low as 12 days in some sectors to over 40 days in others. On average, across diverse industries, the time to hire typically falls within the range of 34 to 36 days. Now, let’s delve into eight effective recruitment strategies to reduce time to hire:

    Establish a structured hiring process

    Developing a streamlined and well-organized hiring process is one of the best recruitment strategies to reduce time to hire. Take the time to outline the steps comprehensively, initiating from the strategic planning phase, where job openings gain approval, budgets are allocated, and job descriptions are meticulously prepared.  Subsequently, delve into candidate attraction strategies, encompassing avenues such as job advertisements, collaboration with headhunters, soliciting referrals, and leveraging social media platforms like LinkedIn.

    Moving forward, meticulously identify touchpoints during the candidate screening and selection phase, incorporating screening calls, application reviews, and pre-employment tests into the process timeline. Finally, scrutinize the intricacies of extending a job offer, encompassing negotiation, compensation packages, and formal employment contracts.

    Also Read: Interview as a Service: Unlocking the Potential to Hire a Techie in Just 2 Days!

    Identify key performance indicators 

    Gauging and enhancing the efficiency of the recruitment process necessitates a keen focus on identifying key performance metrics (KPIs). These metrics, particularly time to hire, are critical in guiding data-driven decisions that optimize recruitment efficiency. Time to hire, as a crucial metric, allows for a comprehensive evaluation of the efficiency of various touchpoints in the recruitment journey, including application processes, screenings, interviews, and job offers.

    For instance, if the time to hire is 34 days, but the average time for interviewing candidates and making job offers is 14 days, this misalignment indicates potential bottlenecks in the screening process. With this insight, strategic corrective actions can be implemented to streamline the recruitment pipeline.

    Also Read: What Are AI Interviews? Everything You Need To Know

    Build and Maintain a Talent Database

    Proactively building and maintaining a dynamic talent database also falls under the best recruitment strategies to reduce time to hire. It is a strategic approach to accommodate the evolving nature of the workforce. 

    Recognizing that only some individuals actively pursue new opportunities, the talent database becomes a reservoir of potential candidates who may be contemplating a change and are open to discussions when approached proactively. It serves as a valuable resource accommodating individuals who, while not initially suitable for specific roles, may align perfectly with current openings. 

    Moreover, with the widespread acceptance of remote work, geographical constraints no longer limit choices, expanding the talent pool to include remote workers. This evolving database includes candidates identified through executive searches, in-house referrals, event leads, and various recruitment activities. By maintaining a diverse and readily accessible talent pool, organizations gain a strategic edge in swiftly identifying and securing the right candidates for their evolving needs.

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    Develop a Talent Pipeline

    Being proactive in your hiring approach and developing a talent pipeline are strategic moves to reduce the time it takes to make successful hires. Unlike traditional recruitment, this process involves pre-researching potential candidates creating a pool of individuals ready for consideration when needed. 

    It’s not just about matching skills. It goes deeper into understanding candidates’ interests and goals and ensuring they align with the company’s culture. To build a talent pipeline, start by identifying frequently hired roles and their specific skill requirements. Establish relationships with potential candidates and maintain consistent communication to stay informed about their evolving career goals.

    Invest in an Application Tracking System (ATS)

    Streamlining the HR hiring and onboarding process becomes efficient through an Application Tracking System (ATS). While manual methods or spreadsheets are options, automation with an ATS reduces the likelihood of errors and enhances overall efficiency, leading to a faster time to hire. 

    The ATS structures the hiring process, evaluates touchpoints, and provides real-time event notifications. Before committing to an ATS solution, thoroughly analyze organizational needs and consider testing top candidates to ensure the chosen system aligns with your requirements.

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    Use Assessment Software

    Integrating assessment software into your hiring process is among the top recruitment strategies to reduce time to hire. It addresses the need for a comprehensive evaluation while minimizing the additional time it might take. Many companies today use personality questionnaires, skill tests, and cognitive ability assessments to ensure that a candidate is suitable for the job and fits well with the company culture. 

    While these assessments can naturally extend the hiring timeline, employing screening software solutions helps streamline the process. This approach significantly reduces the time needed for test creation and implementation, providing a quick hiring time without compromising the thoroughness of candidate evaluation.

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    Facilitate Communication with Candidates

    Effective communication plays a pivotal role in securing top talent efficiently in the current job landscape. Recognizing the desire for personalization and timely updates, especially among high-caliber candidates, is essential. 

    Creating interfaces with applicants through channels like text messaging adds a personalized touch. Customizing communication, steering clear of impersonal emails or texts, and providing regular updates throughout their recruitment journey fosters engagement. Keeping qualified candidates engaged increases the likelihood of them accepting a job offer, significantly reducing hiring time.

    Improve Collaboration with Hiring Managers

    Recognizing the potential bottleneck that hiring managers can inadvertently become in the recruitment process, proactive steps to enhance collaboration are crucial. Understandably, the hiring manager often has other priorities beyond recruitment. It is strategic to leverage collaboration tools that keep them engaged and well-informed throughout the hiring process. 

    Making information about qualified candidates readily available online for all parties to review, including phone calls, meeting notes, and observations, streamlines the process. Any measures taken to simplify and enhance the hiring manager’s involvement are likely to positively impact the overall time to hire metric.

    Also Read: 5 Important Interview Techniques That’ll Help You Get Hired


    In conclusion, recognizing and implementing effective recruitment strategies is paramount in navigating the diverse landscape of hiring timelines. From establishing a structured hiring process to leveraging technologies such as Application Tracking Systems (ATS) and assessment software, each strategy plays a crucial role in streamlining the path to securing top talent swiftly.

    As you implement these strategies, it’s worth exploring innovative solutions like BarRaiser, an Interview Intelligence platform. BarRaiser leverages advanced technology to enhance the interview process, providing valuable insights into candidate performance. With its intelligent analytics and user-friendly interface, BarRaiser empowers recruiters and hiring managers to make informed decisions swiftly, contributing to a more streamlined and quality hiring journey.

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